Why Should you Consider Organizing an Important Aspect of your Work

How often do you find yourself going through folders on your computer just to find a file that you know is there? Or find yourself sorting through random piles or stacks of papers? In today's hectic and fast-paced world, I think we can all agree that organization is important. In this article, I will discuss how important it is to organize your space and explain how it can benefit you and what you can do to get started.

person organizing multiple files photo

The Importance of Organizing Your Files:

There are many reasons for you to start organizing your files. Some of these reasons include: 

  1. Productivity levels will rise with organization

One of the main challenges that we can come across when it comes to productivity is organization. Having a system to keep everything in harmony can become crucial to being more efficient and productive with your time. When you're disorganized, your productivity level drops. You can have the best ideas in the world, but when an organization is lacking, your creativity will hit a wall, and your productivity levels will fall.

  1. Stress is reduced by organizing

People work better when their workspace is clean. The same principle applies to your business. When you can find the information, you need without struggling, you produce better results. That's how stress and fatigue are reduced, energy levels are maintained, and work efficiency is increased. 

  1. Organizing helps you avoid overlap

We all know the dangers of overlapping, but we tend to think about it as "sure, I'm not going to overlap that task." Try your best to avoid overlapping to stay away from making mistakes. For example, don't just hop onto another task when you finish one. Take a few minutes (or hours) to organize before you switch. This will allow you to get more done in less time and reduce the chance of accidentally overlapping tasks.

For every minute spent in organizing, an hour is earned. ― Benjamin Franklin

  1. By organizing, you can drastically reduce project delays

You have probably had a project end up being late, no matter how much effort or planning you put into it. Whether it was because of a bad estimate or any other reason, the issue is that you lose points in the client’s eyes. And it may even give your client an impression that what you submitted is not enough, which could lead to them wanting to try something else, through someone else. By making sure that your files are organized, there will be a much lower chance of mistakes and project delays.

Two people organizing their notes on a whiteboard

There are many different ways to organize the information that helps you conduct your day-to-day business. Organizing data takes time, but it can be easy if you use the right tools. One of those tools is Cheers Connect. It provides you with one place to store all business documents, images, videos (recorded, uploaded, or even linked ones), messages, and contacts. Cheers can help you save hours by making it easy to find information whenever needed, in addition to ensuring that you are on the right track to success.

Here's where Cheers Connect can help you out:

Leverage your productivity with Cheers Connect! An all-in-one platform to help you increase your productivity. Offering you the most advanced features and tools available on the web! You can store all your digital assets and important files in one location, safely and securely, called "Cheers virtual library." With Cheers, you will have everything you need to be productive.

Cheers Assets and Tags

Assets are the digital essentials that you use on a daily basis, and those include documents, images, videos, messages, and contacts. These assets are critical for daily communication, and in Cheers Connect, they are organized, searchable, and categorized by tags.

If you previously had problems organizing your clients and keeping track of their projects, Cheers is here to save the day. Through customizing your tags, you can separate contacts by different industries. This allows you to search for certain clients according to their specific industry with ease. For example, if you have a lot of fashion clients, set up tags for "fashion" and "clothing" so that when you start typing in those tags, those are the only contacts that appear! The same goes for every other asset you store in your account.

Let’s say you have a group of images, videos, documents, or messages that are directly related to the same project. You get the chance to tag all of them with the same topic! To better explain it, following the above example of fashion:

You have images that show summer dresses or shirts, you have videos explaining your upcoming campaign in the summer, you have documents talking about the financials of that same campaign, and you have messages shared with others about that matter. You can tag all these images, documents, videos, and messages with the same tag, or with multiple tags (tag 1: summer, tag 2: 2022, tag 3: dresses) with the same topic, and to the same contact, so it would be easier for you to locate these items when you search for them at a later time and talk to the person responsible without any confusion or waste of time. The good news doesn’t stop here; you will also be able to search for multiple tags at a time or just one. It is totally up to you!

Learn more about the usage of tags through this video.

It's definitely worth trying out the tagging system. It doesn’t only save you a ton of time but also eliminates the hassle of having to organize all your digital data each time you want to return to it or use it. You can reduce stress, avoid overlap and mistakes, and submit your work on time by using Cheers Connects advanced feature, Cheers Tags!

Cheers Tags poster explaining that Cheers Tags can help in organizing

Organizing is the key to efficiency and productivity, in anything. You need to be able to find what you need when you need it, no matter where it is. If you are organized, nothing will be left out. Everything will be systematically stored in its right place, in Cheers Connect! Join us now!